Privacy policy.
1. Who we are
OakVane Properties LLC (“OakVane,” “we,” “us,” or “our”) is a real estate investment company organized under the laws of the State of Wyoming, with its registered office at [registered agent / office address]. This Privacy Policy explains how we collect, use, share, and protect information when you visit our website oakvane.com (the “Site”), submit a form, or communicate with us by phone, text message, or email.
By using the Site or providing information to us, you agree to this Privacy Policy.
2. Information we collect
Information you give us directly
- Contact details: your name, phone number, and email address
- Property details: the address of the property you ask us about, and any information you share about its condition, ownership, mortgage, timeline, or your selling situation
- Communications: the contents of emails, text messages, web forms, and notes or recordings of phone calls (where permitted by law and disclosed to you)
Information collected automatically
- Basic technical data such as IP address, browser and device type, pages visited, and referring links, collected through privacy-focused analytics and standard server logs
- We do not use advertising trackers and we do not sell advertising on the Site
Information from other sources
- Publicly available property records (for example, county assessor, recorder, and court records) that we may combine with the information you provide in order to evaluate a property
3. How we use your information
We use your information to:
- Respond to your inquiry and contact you about your property by phone, text message, or email
- Evaluate the property and prepare a written offer or other proposal
- Prepare, send, and manage contracts and closing documents if we move forward together
- Maintain our records, comply with legal obligations, and enforce our agreements
- Operate, secure, and improve the Site
We do not use your information for third-party advertising, and we do not sell your personal information.
4. Calls and text messages (SMS consent)
If you provide your phone number and check the consent box on our form, you agree that OakVane Properties LLC may contact you by phone and text message (including using automated technology) about your property and our services. Consent is not a condition of any purchase or sale.
- Message frequency varies; message and data rates may apply.
- Reply STOP at any time to stop receiving text messages, or HELP for help.
- You may also opt out by emailing [contact email].
Mobile opt-in data and consent are never shared with or sold to third parties or affiliates for their own marketing or promotional purposes. Text messaging originator opt-in data will not be shared with any third parties except service providers acting on our behalf to deliver messages.
5. How we share information
We share personal information only with:
- Service providers that help us operate (for example, website hosting, database and CRM services, telephone and SMS delivery providers, electronic-signature services, and transcription services), and only as needed to perform those services for us
- Transaction parties where necessary to complete a real estate transaction you have agreed to: for example, title companies, escrow agents, attorneys, inspectors, and, where applicable, assignees or end buyers under a contract you have signed
- Legal and safety recipients where required by law, subpoena, or court order, or to protect our rights, safety, or property
- A successor entity if our business is sold, merged, or reorganized, subject to this Policy
We do not sell personal information, and we do not share it for cross-context behavioral advertising.
6. Your privacy rights
Depending on your state of residence (including under laws in California, Colorado, Connecticut, Texas, Virginia, and other states), you may have the right to:
- Know what personal information we have about you and request a copy
- Request correction of inaccurate information
- Request deletion of your personal information
- Opt out of the sale or sharing of personal information (we do not sell or share it)
- Not receive discriminatory treatment for exercising these rights
To exercise any of these rights, contact us at [contact email] or [phone]. We will verify your request and respond within the time required by applicable law. We will not deny you services for exercising your rights.
7. Data retention
We keep personal information for as long as reasonably needed for the purposes described above: generally, lead and communication records are retained while your inquiry is active and for up to [X years, e.g., 4 years] afterward, and transaction records are retained as required for legal, tax, and title purposes. We may retain opt-out records indefinitely so that we honor them.
8. Security
We use reasonable administrative and technical safeguards, including encrypted connections (HTTPS), access controls, and encrypted backups, to protect personal information. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
9. Children
The Site and our services are intended for adults. We do not knowingly collect personal information from anyone under 18. If you believe a minor has provided us information, contact us and we will delete it.
10. Third-party links
The Site may link to third-party websites or services (for example, an e-signature platform). Their privacy practices are governed by their own policies, not this one.
11. Changes to this Policy
We may update this Policy from time to time. The “Last updated” date above shows the current version. Material changes will be posted on this page.
12. Contact us
OakVane Properties LLC, [mailing address], Wyoming
Email: [contact email]
Phone: [phone number]